Solita’s privacy statement

We care about your privacy and right to data protection. The following includes information on how Solita Oy and/or its affiliates (“Solita” or “we”) and our authorized partners collect and use your personal data when we process your data and the rights you have in relation to the processing of your personal data. We process your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws and regulations.

We may update this Privacy Statement from time to time to reflect changes in our operations and/or applicable law. We recommend that you revisit this site from time to time to see the latest version.

Collection of personal data
We process personal data received through Solita’s websites, our online services, and interactions with customers, partners and other stakeholders.

We may collect personal data on our website so that we can provide our visitors with a better experience, improve relationship management and care, and enable contacts required by the service.

We may also collect your personal data when you subscribe to our marketing emails, purchase or use our services or interact with us in any other way. We use a customer management database to manage and track our sales and marketing activities. We also have a recruitment register to process and store information about individuals who are being considered to be hired as new employees to Solita Group companies.

Collected personal data and how it is used
Solita and our authorized partners may process your personal data e.g. name, title, company, email address, physical address, phone number, education, username, invoicing information or other similar relevant information for the following:

  • Providing products and services to you
  • Communicating with you and providing you with requested information or facilitating meetings or other events
  • Operating and managing our business operations including processing personal data as part of surveys or research, data analytics, marketing research or other purposes
  • Managing our contractual and/or employment relationship with you
  • Recruitment
  • Complying with legal requirements
  • Monitoring use of our systems
  • Marketing our products and services
  • Reviewing of sanctions lists and other relevant sources for compliance purposes

Processing of your personal data may be based on a contractual relationship, legal obligation, your consent, or our legitimate interest to enable us to conduct and maintain our business operations effectively.

Data protection and retention
Personal data is kept technically and organisationally protected. The level of security is audited at recurring intervals by carrying out either an external or internal audit.

Access to personal data is restricted on a need-to-know basis to individuals (Solita employees and authorized partners) who need to access the data in order to fulfill the tasks and duties related to their role within and with Solita.

Solita stores personal data for as long as is necessary for the purpose for which the information was collected, within the limits of the applicable legal and regulatory requirements.

Data sharing and international transfers
Personal data can be shared within Solita Group regardless of the affiliates’ location and with Solita’s subcontractors for the purposes mentioned above.

We also use third-party service providers who may have access to personal data as part of technical, maintenance, user analysis, research, statistical and marketing services they provide to Solita. Such third parties are only allowed to process your personal data to the extent necessary for them to provide the service we have requested from them.

Adequate data processing agreements ensure that the personal data is treated lawfully and in compliance with Solita’s instructions.

We may also transfer your personal data to countries outside the European Union and the European Economic Area, such as the United States. When personal data is transferred outside the EU or the EEA, Solita uses appropriate safeguards, such as the standard contractual clauses provided by the EU Commission.

Access to personal data and other rights
You have a right to inspect, correct and request erasure of your personal data. You may also request to restrict and object to the processing of your personal data if it could compromise your rights to privacy. All related requests must be made in writing to Solita. Contact details are available below.

You may be requested to verify your identity, specify your request, and may be asked for more information about your request.

We will respond as soon as possible. If Solita for some reason disagrees with your request, we will state our reasons for doing so. If you feel that your personal data has not been processed in a lawful manner, you may bring the matter to the attention of the relevant data protection authority.

Contact information
If you have questions about our Privacy Statement or Solita as a data controller, please email to dpo@solita.fi.

Other information
Data controller:
Solita Oy
Peltokatu 26
33100 Tampere
Finland

Contact person:
Saana Nurminen
General Counsel, Solita Oy
saana.nurminen (at) solita.fi
Tel +358 29 170 3300

Latest update
January 2022

Solita Oy recruitment register

1. Controller
Solita Oy (Business ID: 1060155-5)
Peltokatu 26, 33100 Tampere, Finland
Tel. +358 29 170 3300

2. Contact information for matters related to the register
Questions concerning the register must be submitted by email to work@solita.fi.

3. Name of the register
Solita Group recruitment register (Greenhouse)

4. Purpose of use
The purpose of the register is to process and store information about individuals who are being considered to be hired as new employees to Solita Group companies.

The data on candidates is stored by Greenhouse Software Inc. It is a US based service provider used for processing the applications. Solita and Greenhouse have entered appropriate contractual arrangements, including standard contractual clauses approved by the EU Commission, to ensure your data is safe and lawfully processed.

The information provided by the applicant is stored in the register for three (3) years and may be retrieved with regard to later application processes. The data is stored confidentially and can only be accessed by Solita employees participating in the recruitment process.

5. Data content

  • Basic information (name, email, phone number)
  • Information concerning education and work experience
  • Applicant’s preferences with regard to their prospective job
  • Information related to the applicant’s experience and competence profile and interview notes
  • Additional information provided by the applicant
  • An activity log about all actions done to the candidate and communication conducted with the candidate
  • The candidate’s gender when the candidate has given consent (gender related data is anonymised in Greenhouse, separately stored and only used for statistical purposes)

6. Regular sources of data

  • A job application made by the candidate via our career website form
  • Employee referral made by a Solita employee
  • Submission of a candidate done by our headhunting partners or our recruiters

7. Regular disclosure of data
The data is not disclosed to other third parties than Greenhouse.

8. Principles of securing the register
Personal data is stored confidentially. The register can be accessed only by Solita employees who need the data for their assignments. The data network and equipment of the controller and its possible information technology partners are protected using a firewall and other necessary technical measures.

9. Right to check and modify data on the register
A person on the register has the right to inspect, correct and delete their data or to refuse to process data for justified reasons. The request must be made in writing to the Controller.

Solita Oy will accordingly process your request and inform you the basis for why or why not the data will be changed. If our response is not satisfactory, you can always contact the Office of the Data Protection Ombudsman.

Solita’s Business Partner Privacy Statement

We care about your privacy and right to data protection. The following includes information on how Solita Oy and/or its affiliates (“Solita” or “we”) and our authorized partners collect, use and process personal data of our customers, potential customers, vendors and other business partners and their representatives with whom we have a business relationship or aim to develop one. Thus, the individual situations in which personal data is being processed may vary, but this Privacy Statement aims to give a general understanding of the processing of your personal data. Below we also describe the rights you have in relation to the processing of your personal data.

Personal data means any information that can be used to identify a person directly or indirectly either provided by you and/or obtained through other means. We process your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws and regulations.

We may update this Privacy Statement from time to time to reflect changes in our operations and/or applicable law. We recommend that you revisit this site from time to time to see the latest version.

Collection of personal data
In order to carry out and maintain our business operations and relationships, we need to collect and process, among other information, certain personal data related to you. Personal data is mainly collected directly from you or aggregated through other co-operation Solita has with you. We may also collect personal data from companies and other legal entities you represent as well as the websites of these entities. We may collect personal data also from other reliable public sources or third parties, such as the trade registers, industry or compliance databases. We use customer and partner management databases to manage our sales and marketing activities and to manage our partner relationships.

Collected personal data and how it is used
Solita and our authorized partners may process your personal data e.g., name, title, company, email address, physical address, phone number, username, invoicing information or other similar relevant information for the following:

  • Providing products and services to you
  • Communicating with you and providing you with requested information or facilitating meetings or other events
  • Operating and managing our business operations including processing personal data as part of surveys or research, data analytics, marketing research or other purposes
  • Managing our contractual and/or other relationship with you
  • Monitoring use of our systems
  • Marketing our products and services, including directly contacting you and sending you direct marketing communications
  • Complying with legal requirements
  • Reviewing of sanctions lists and other relevant sources for compliance purposes

Processing of your personal data may be based on a contractual relationship, legal obligation, your consent, or our legitimate interest to enable us to conduct and maintain our business operations effectively.

Data protection and retention
Personal data is kept technically and organisationally protected. The level of security is audited at recurring intervals by carrying out either an external or internal audit.

Access to personal data is restricted on a need-to-know basis to individuals (Solita employees and authorized partners) who need to access the data in order to fulfill the tasks and duties related to their role within and with Solita.

Solita stores personal data for as long as is necessary for the purpose for which the information was collected, within the limits of the applicable legal and regulatory requirements. Predominantly, personal data shall be deleted from the customer and partner registers ten years after the relationship between Solita and our Customer has ended. If the personal data is subject to longer statutory retention requirements, we comply with those requirements.

Data sharing and international transfers
Personal data from the customer and partner databases can be shared within Solita Group regardless of the affiliates’ location and with Solita’s subcontractors for the purposes mentioned above.

We may also use third-party service providers to manage customer and partner databases. Personal data from the customer and partner databases may be disclosed to our auditors, insurance companies and different governmental authorities/agencies (or similar) for the purposes of their regulatory tasks.

Third parties are only allowed to process your personal data to the extent necessary for them to provide the service we have requested from them. When data processing activities are outsourced to carefully selected third party service providers (such as IT service providers, marketing service companies, consultants) they operate as data processors on behalf of Solita under a specific data processing agreement and in compliance with Solita’s instructions.

We may also transfer your personal data to countries outside the European Union and the European Economic Area, such as the United States. When personal data is transferred outside the EU or the EEA, Solita uses appropriate safeguards, such as the standard contractual clauses provided by the EU Commission.

Access to personal data and other rights
You have a right to inspect, correct and request erasure of your personal data. You may also request to restrict and object to the processing of your personal data if it could compromise your rights to privacy. All related requests must be made in writing to Solita. Contact details are available below.

You may be requested to verify your identity, specify your request, and may be asked for more information about your request.

We will respond as soon as possible. If Solita for some reason disagrees with your request, we will state our reasons for doing so. If you feel that your personal data has not been processed in a lawful manner, you may bring the matter to the attention of the relevant data protection authority.

Contact information
If you have questions about this Privacy Statement or Solita as a data controller, please email to dpo@solita.fi.

Other information
Data controller:
Solita Oy
Peltokatu 26
33100 Tampere
Finland

Contact person:
Saana Nurminen
General Counsel, Solita Oy
saana.nurminen (at) solita.fi
Tel +358 29 170 3300

Latest update
January 2022

 

Solita’s privacy statement for Solita Agile Data Engine

We care about your privacy and right to data protection. The following includes information on how Solita Oy and/or its affiliates (“Solita” or “we”) and our authorized partners collect, use and process personal data related to the users of Agile Data Engine (ADE). Such users can be our customer’s personnel and other persons authorised by them as users of ADE. The individual situations in which personal data is being processed may vary, but this Privacy Statement aims to give a general understanding of processing of your personal data. Below we also describe the rights you have in relation to the processing of your personal data.

This Statement does not apply to the Customer Data (as defined in the Solita Agile Data Engine General Terms).

Personal data means any information that can be used to identify a person directly or indirectly either provided by you and/or obtained through other means. We process your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws and regulations.

We may update this Privacy Statement from time to time to reflect changes in our operations and/or applicable law. We recommend that you revisit this site from time to time to see the latest version.

Collection of personal data
We need to collect and process, among other information, certain personal data related to you in order to carry out and maintain our business operations, provide services to you or communicate with you. Solita may receive personal data from you when you try, purchase, use, or subscribe to ADE or obtain related support or professional services. Personal data is mainly collected directly from you but may also be aggregated through other co-operation Solita has with you. We may also collect personal data from companies and other legal entities you represent. We may collect personal data also from other reliable public sources or third parties.

Collected personal data and how it is used
Solita and our authorized partners may process your personal data e.g. name, title, company, email address, physical address, phone number, username, invoicing information or other similar relevant information for the following:

  • Providing and improving products and services to you
  • Communicating with you and providing you with requested information or facilitating meetings or other events
  • Operating and managing our business operations including collecting personal data as part of surveys and research, data analytics, marketing research or other purposes
  • Managing our contractual or other relationship with you
  • Maintaining your user account
  • Enhancing security
  • Monitoring use of our systems
  • Marketing our products and services, including directly contacting you and sending you direct marketing communications
  • Complying with legal requirements
  • Reviewing of sanctions lists and other official lists for compliance purposes

Processing of your personal data may be based on a contractual relationship, legal obligation, your consent, or our legitimate interest to enable us to conduct and maintain our business operations effectively.

Data protection and retention
Personal data is kept technically and organisationally protected. The level of security is audited at recurring intervals by carrying out either an external or internal audit.

Access to personal data is restricted on a need-to-know basis to individuals (Solita employees and authorized partners) who need to access the data in order to fulfill the tasks and duties related to their role within and with Solita.

Solita stores personal data for as long as is necessary for the purpose for which the information was collected, within the limits of the applicable legal and regulatory requirements. Predominantly, personal data shall be deleted from the customer and partner registers 10 years after the relationship between Solita and our Customer has ended. If the personal data is subject to longer statutory retention requirements, we comply with those requirements.

Data sharing and international transfers
Personal data can be shared within Solita Group regardless of the affiliates’ location and with Solita’s subcontractors or partners for the purposes mentioned above.

We may use third-party service providers to manage customer databases. Personal data from the customer databases may be disclosed to our auditors, insurance companies and different governmental authorities/agencies (or similar) for the purposes of their regulatory tasks.

Third parties are only allowed to process your personal data to the extent necessary for them to provide the service we have requested from them. When data processing activities are outsourced to carefully selected third party service providers they operate as data processors on behalf of Solita under a specific data processing agreement and in compliance with Solita’s instructions.

We may also transfer your personal data to countries outside the European Union and the European Economic Area. When personal data is transferred outside the EU or the EEA, Solita uses appropriate safeguards, such as the standard contractual clauses provided by the EU Commission.

Access to personal data and other rights
You have a right to inspect, correct and request erasure of your personal data. You may also request to restrict and object to the processing of your personal data if it could compromise your rights to privacy. All related requests must be made in writing to Solita. Contact details are available below.

You may be requested to verify your identity, specify your request, and may be asked for more information about your request.

We will respond as soon as possible. If Solita for some reason disagrees with your request, we will state our reasons for doing so. If you feel that your personal data has not been processed in a lawful manner, you may bring the matter to the attention of the relevant data protection authority.

Contact information
If you have questions about this Privacy Statement or Solita as a data controller, please email to dpo@solita.fi.

Other information
Data controller:
Solita Oy
Peltokatu 26
33100 Tampere
Finland

Contact person:
Saana Nurminen
General Counsel, Solita Oy
saana.nurminen (at) solita.fi
Tel +358 29 170 3300

Latest version
January 2022

 

Cookies

When you visit our websites or use our services, we may collect information on how you use our services through cookies. Our website uses different types of cookies. First-party cookies are set by us. Some cookies are placed by third-party services that appear on our website.

What are cookies?
Cookies are small text files that can be used by websites for example to ensure the best user experience and to target personalised content and relevant advertising. Cookies are stored on your computer or other device (together device) to remember information about you, such as your language preference or whether you have visited our websites before.

The cookies show from where you came to our website, which of our www-pages you have browsed and when, what browser you are using, the display resolution, operating system and IP address of your computer or what information you send from the internet address. The information will not tell us the name of the user or other personal information, and the user cannot be identified by the cookies alone.

To improve site usability, we can also store information about mouse clicks, mouse movement, screen scrolling, and text written on the site.

Necessary cookies
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

Necessary cookies cannot be declined or switched off.

Website preferences cookies
Preference cookies enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in.

You may accept or decline these cookies via cookie policy settings.

Statistics cookies
Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

You may accept or decline these cookies via cookie policy settings.

Marketing cookies
Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third- party advertisers.

You may accept or decline these cookies via cookie policy settings.

Links to the third-party services
Our websites include links to external services, such as LinkedIn, Twitter and Facebook share buttons. Through them, external service providers may install a link to the user’s computer with cookies that are not controlled by Solita.

Analytics
We use on our website services generating third-party web analytics. We use the data collected by the tool to develop our online service.

Managing and declining cookies
Your consent to our cookies is requested if you use our websites. You can at any time change or withdraw your consent to use cookies by managing your preferences here. Declining cookies mean that only the cookies and similar technologies which are strictly necessary for our websites to function adequately will be stored. If you disable cookies some features of the websites will be unable to work.

For more information about cookies on Solita websites refer to our cookie list.

Access to personal data and other rights
You have a right to inspect, correct and request erasure of your personal data. You may also request to restrict and object to the processing of your personal data if it could compromise your rights to privacy. All related requests must be made in writing to Solita. Contact details are available below.

You may be requested to verify your identity, specify your request, and may be asked for more information about your request.

We will respond as soon as possible. If Solita for some reason disagrees with your request, we will state our reasons for doing so. If you feel that your personal data has not been processed in a lawful manner, you may bring the matter to the attention of the relevant data protection authority.

Contact information
If you have questions about our cookie policy or Solita as a data controller, please email to dpo@solita.fi.

Other information
Data controller:
Solita Oy
Peltokatu 26
33100 Tampere
Finland

Contact person:
Saana Nurminen
General Counsel, Solita Oy
saana.nurminen (at) solita.fi
Tel +358 29 170 3300

Latest update
January 2022