The National Land Survey of Finland (NLS) remodelled its organisation into a single, unified and nationwide whole. The organisational change required a major harmonisation of operations, a re-determination of the management structure, as well as a new and modern planning system. We implemented the NLS’s new planning system, which helps the organisation to anticipate what is to come to and to lead the operations of the entire National Land Survey in an increasingly better way.
In 2013, the National Land Survey implemented a major organisational reshuffle, at the conclusion of which the new year kicked off with the force of a single, unified and nationwide NLS, instead of numerous regional units. The change aimed at the elimination of differences in regional service levels, cutting the costs of customer service and the centralisation of support services and governance. Also in the background was an effort to achieve savings in costs in the ballpark of three million euros.
The organisational change, concerning roughly 1,800 people, required a major harmonisation of operations, a re-determination of the management structure, as well as a new and modern planning system. The new system helps the organisation to anticipate what is to come and to lead the operations of the entire National Land Survey in an increasingly better way. Adapting the old system to meet current requirements would have proved fairly laborious, due to which the decision fell on a more wide-scale, one-off change and the renewal of the entire system.
The new system is clearly better, and works better, than the one before. In terms of technology, it provides us with a better opportunity to carry out our own planning and implement our processes.Matti Hyytinen, Administrative Director, National Land Survey of Finland
The system in use before the revamp was technically obsolete, and overnight computer runs for the purposes of reporting, for example, posed significant challenges to the smoothness of planning. The new planning system is based on IBM Cognos TM1 technology. This renewal, with the technology in question, represents a pioneering project in the public sector.
“The new system is clearly better, and works better, than the one before. In terms of technology, it provides us with a better opportunity to carry out our own planning and implement our processes. It allows us to get the reports on the planning data we need immediately, for the purposes of profit calculation and cost accounting, among other things,” says Hyytinen.
A functioning planning and reporting system helps to anticipate demand and thereby the extent and profitability of those operations of the organisation for which it charges a fee, at the level of the entire institution.
Two-thirds of the NLS’s operating budget derives from cash flow financing, i.e. operations subject to a charge. A functioning planning and reporting system helps to anticipate demand and thereby the extent and profitability of those operations of the organisation for which it charges a fee, at the level of the entire institution. In addition to cash flow financing, the NLS’s duties include budget financed activities. All of these segments can now be accounted for to a better degree in planning.
The renewed management information system includes the processing of transfer files imported from a number of different connecting systems, data warehousing, the operations of NLS, monitoring systems for financials and planning, as well as wide reporting opportunities. The implementation progressed on schedule.
A functioning planning and reporting system is extremely important to us, because we have to be able to anticipate demand and thereby the extent and profitability of those operations of the organisation for which a fee is charged, at the level of the entire institution.Matti HyytinenAdministrative Director, National Land Survey of Finland
